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Privacy Notice

 

This policy explains what personal information Evolve – Foundation for International Legal Assistance (“we”) collects about you, and how we use it.

If we ever make any major changes to our privacy policy we will keep you informed. If required to do so, we will also ask for your permission.

If you have any questions about the policy or our storage or use of your data please do not hesitate to contact us using the details below.

 

What information do you hold about me? Where do you get it?

  • We collect and store different types of information about you when you contact us using our website form, notify us that you are attending one of our events, sign up to receive updates from us at an event, contact us through other means (such as email) or engage with us on social media.
  • If we are providing information or a service where accessibility is relevant (e.g. a fundraising event) we may need to collect details of your accessibility requirements. In this case we may ask you to provide information about your mental or physical health, so far as it is relevant to your accessibility requirements.
  • When you use social media on an external platform or within our website, the social media organisation may provide us with some information about you.
  • We do not anticipate that we will ever need to collect data from children. If we do collect personal information from children, we will always seek parental consent and will provide detailed information about the purpose of collection.
  • When you use our website, we collect information such as the browser and device you’re using, your IP address, your location, the site you came from, what you did and didn’t use our site for, or the site you visit when you leave us.

 

How will you use my information?

  • Where you have specifically consented to this, we will use your contact details to send you news about our organisation and its activities related to its charitable purposes, including fundraising activity. This is to further awareness of our charitable purposes.
  • We will use your contact details to reply to any enquiries you make to us.
  • If you are attending an event run by us, we will use your information to send you confirmation of event bookings, changes of schedule and event reminders.

 

Who will my data be shared with?

  • Government or other authorised agencies where permitted or required by law.
  • Third-party service providers, for example, legal representatives advising us or IT contractors who assist us with the development or maintenance of our website.
  • If you are attending an event organised by us at external premises we may need to inform the venue of any accessibility requirements you may have. This will be anonymous and not linked to your other personal data.
  • If our organisation undergoes a structural change and there is a successor organisation, we will share your data with the successor organisation.

 

Can I change my mind?

Yes, if you have given us your consent to use your data, you may withdraw it at any time. To do so, either click ‘unsubscribe’ in any of the emails we send to you, or contact us and we will do it for you.

 

What are my rights?

  • You have the right to object to the processing of your personal data.
  • You have the right to request that your information be deleted, or that we no longer use it.
  • You have the right to request a copy of the information that we hold about you. We will respond within one month. Where this related to data processed by automated means we will provide it in a structured, commonly used and machine readable formats.
  • You have the right to ensure that your data is correct: this may be through amending or updating the information we hold on you.
  • If we ever make any automated decision about you, you will have the right to contest it. We do not currently make any automated decisions, but if we do so we will explicitly inform you and update this policy.

Please contact us if you would like to exercise any of your data rights. In some cases, we may not be able to comply (for example, if we have a legal obligation to retain the data) but if that is the case we will explain why.

 

How will you store my information?

  • We will store your information securely and protect it.
  • We will only keep your data for as long as is necessary to provide you with the services you request.
  • We will only keep your data for the purposes outlined in this policy, and to meet any legal obligations we may have.
  • When your information is no longer required for these purposes we will securely delete it.
  • If we need to transfer your data outside of the European Union there are strict laws governing how we can do this. If we need to transfer your data we will ensure that any transfer has appropriate safeguards, such as by using Standard Contractual Clauses approved by the European Commission.

 

Contact Us

If you have any questions about our approach to your privacy, please do not hesitate to contact us at contact@evolvefila.org. Lydia Watton has responsibility for our privacy policy, data processing and protection.

 

The Office of the Information Commissioner (OIC) also provides individuals with information regarding their data rights. If you have a complaint about the way we have stored, processed or otherwise managed your data you have a right to complain to the OIC.